January 1, 2021
Dear Ponderosa Property Owner,
In this letter, the PPOA Board of Directors wishes to inform you of a several changes in our Association. As many of you may know, our president, Scott James informed the Board of his resignation on November 22. A few days later, we learned of the resignation of Tara James, chairperson of the Social Committee. The board accepted their resignations and thank Scott for the many services he provided during his tenure as President of the Board and the challenging times of the SQF complex fire. The Board also thanks his wife Tara for serving as chairperson of the Social Committee. In their resignation, Scott and Tara reiterated their desire to continue to help in maintaining the welcoming and caring community atmosphere that has existed in Ponderosa.
Yves DeClerck, vice president is thus serving as acting president until a new Board member is recruited and Board positions reassigned if needed. Since November 25, the directors met on 2 occasions and made several decisions summarized in this letter:
- Status of the Association: As you learned in our Fall 2020 Newsletter, a separate organization has been established for the fire brigade which is not under the PPOA anymore. This gave us an opportunity to reconsider the status of the association established in 1968 as a 501© (4). Such status is held by associations whose function is primarily social. The Board made the decision to apply for a 501© (3) status (charity) which would allow the association to fundraise and apply to State and Federal grants to improve the community such as land clearing, fuel reduction and other projects. We should know about the approval of our status in a few months. This separation also allows both the PPOA and the Fire Brigade to potentially apply for the same grants and each be awarded funding.
- PPOA Mission and Values: As the association is seeking a new status and is redefining its role, the directors reaffirmed its original mission of 1968 : “To promote the welfare and enjoyment of the property owners “ but added to this mission statement five values that summarize the spirit in which the association will pursue its activities for the community, – Honesty, Diversity, Community, Communication and Environment -. The mission statement and values are included with this letter and will be posted on the PPOA website and in the newsletter.
- Vacancies on the Board and the Social Committee: There are presently 2 vacant positions, one on the Board and one as chairperson of the social committee. The Board wants to encourage as many members of the association interested in these positions to apply. As communicated in December, those interested in the Board position (commitment till September 2022) should contact Lorna Williams, chairperson of the nomination committee at firstname.lastname@example.org. Those interested in the social committee chairperson position should contact Yves DeClerck, at email@example.com. Applications must be received by February 1, 2021 and the Board anticipates selections shortly thereafter.
- Social events: The directors of the PPOA Board decided that with the COVID-19 pandemic situation still unpredictable, social events involving gatherings should not be organized by the Board till the situation is under control. The Board is planning a special and larger event in the summer should the pandemic be over. We made the specific decision to cancel the February Snow Day due to COVID restrictions.
- Association bylaws: The Board has developed a few proposed revisions to the bylaws of the association and those will be communicated to all members of the PPOA in a few months when the new status of the association is completed. There will be an opportunity for members to provide input and a final approval of the bylaws will likely take place at our May (Memorial Day week end) meeting.
- February 2021 meeting: The PPOA will hold an open meeting on Sunday February 14, 2021 at 10.00am. The meeting will be on zoom. Members of the PPOA who wish to attend should send an email to firstname.lastname@example.org in order to receive the invitation.
- 2021 membership: With this letter, is a letter from Julie Lapere, PPOA treasurer, inviting you to renew your membership or to become a member of the PPOA. The directors of the Board want to encourage all owners to join the association. With our new status, we intend to continue and increase its service to the community. There are many projects in need of the PPOA’s attention (fuel reduction, street signage, trail improvement) that the Board is eager to support and start.
We survived the 2020 SQF fire and we are seeing the beginning of the end of the COVID-19 pandemic. Our heart and thoughts go to all those who were more deeply affected. We remain deeply appreciative to all the firefighters and multiple agencies whose hard work saved our community and we thank Edison for restoring our power so quickly to allow us to enjoy the mountains. The directors of the Board are looking forward to great year 2021.
Yves DeClerck President Juana Gray, Member at large
Matthew Corso, Secretary Richard Thomas, Member at large
Julie Lapere, Treasurer Kit Korf, Member at large
Ponderosa Property Owners Association
The mission of the Ponderosa Property Owners Association is to promote the welfare and enjoyment of the property owners.
Honesty: We will be open and honest in all our actions and activities
Community: We will engage in only those activities that serve and build our community and avoid any that detract from or divide it
Diversity: We welcome all to our community and will champion equity and inclusion for all. We are committed to representing and reflecting our whole community
Communication: We believe communication is a two-way street. We welcome input from the community, and we will attempt to keep the community informed about all action, activities, and initiatives of the Association
Environment: We will engage in activities as an Association that protect and promote our environment which includes our natural habitat and resources as well as the general appearance of our mountain community and the many recreational opportunities it presents.