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AGENDA

1. Review and approval of Minutes of the Board meeting May 17, 2026 @ 10:00am
2. Financial Report – None
3. Vacancies – Amanda Allen and Sarah Dyer
4. Heliport Status – Matt
5. Mailroom Policy
   1. Waiver of Policy for Meadows Campground
   1. What is process for getting new mail box?
   1. Sign in Mail room, for information or issues, please contact…..
6. Entrance Sign – Bill Dolmovic
7. Fire Prevention – Phil Rudnick 
   1. Ted Video to distribute to Board members
   1. Phil and Frank to head Fire Prevention Committee?
8. Welcome Packet – Status
   1. Report on current status
   1. Found Packet on-line (not finished or up-to date)
   1. Volunteers are completing – status – Matt, Tracy, Frank, Denis
   1. 10. PPOA Community Directory is complete
      1. Do we want to have available at Bar B Q or just a list to email (less printing)
   1. 11. July 4^th Bar B Que – Tracy
      1. Parade – Sharon
      1. Bar B Q – Tracy
      1. Auction – Tracy
      1. 250^th Trivia? – Matt and Phil
      1. Other – Message to Community, Insurance, grounds cleaned, permission from PCSD, clean-up after event
9. Fire Brigade Report – Frank
   1. Authorization to purchase PPE and Equipment
   1. Updates
10. Commemorative Shelter Plaques – Status Who is ordering and what is wording
    1. Yves DeClerk, Kit Korp, Richard Thomas – previous long term Board members
    1. Community Member request for another community member
11. Alarm at Summit – Status – Frank
12. Temporary Community Meeting Center for Summer Months – Sharon & Matt
13. Community Calendar for 2026 – Coordinator
14. PPOA Website – Coordinator Matt
15. PPOA Vehicle Decal – Artwork – Sharon
16. Phil Rudnick’s 30 Acres – Suggested use for Ponderosa Community – Phil
17. Committees – What are they?  What should they be? Suggestions:
    1. Social Services (newsletter, website, acknowledgements of life events i.e. cards)
    1. Social Events (July 4^th, Friendsgiving, Holiday Lights, Snow Day) Let’s pick dates now.  Suggested dates:
       1. July 4^th – July 4^th, 2026 (Sat)
       1. Friendsgiving – Nov 21, 2026  (Sat)
       1. Tree Decorating – Nov 22, 2026  (Sun)
       1. Holiday Lights – Dec 26, 2026  (Sat)
       1. Snow Day – Feb 20, 2027  (Sat)
       1. Memorial Day???
       1. July 4^th – July 3, 2027 (Sat)
    1. Community Safety  (Heliport, Neighborhood Watch, Roads, Alarm @ Summit, Fire Brigade, Fire Prevention)
    1. Community Infrastructure/Maintenance (Street signs,    Welcome sign, Mail Building, Addresses on Cabins)
    1. Community Center (Planning, Donations, Grants, Finance, Maintenance, Insurance, Working with PCSD, etc)
    1. Financial – Billing, Banking, Insurance, IRS Filings, etc)

1. Next Board Meeting July 12, 2026 @ 10:00am.